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Maine Pork Producers Association

CONSTITUTION AND BY-LAWS

Article I                  Name

The name of this organization shall be The Maine Pork Producers Association.

Article II                Purpose

The purpose of this Association shall be to discuss mutual problems of husbandry, exchange Ideas, disseminate information and formulate plans with the intent of aiding the pork industry.  The Association shall be non-profit.

To encourage and assist 4-H members with their pork production activities.

To assist other individuals and/or organizations who may wish to undertake pork production.

 Article III                Membership

 Any individuals or organization upon payment of a ten dollar ($10) membership fee may become a member.

Annual dues of ten dollars ($10) per individual or organization is due at the annual meeting.  (Farms to be considered an organization.)  No payment of dues; no vote.

Article IV                Board of Directors and Officers

Board of Directors shall be elected at the annual meeting from the membership and each shall serve for three (3) years or until his successor shall be elected.  This group shall number nine (9).  Initial group (3) years, (3) three for two years, and (3) three for one year.  Thereafter, three (3) shall be elected annually and will serve for (3) years. 

 Officers of the Association shall consist of a President, a Vice-President, a Secretary and a Treasurer.

How Elected:  Immediately following or within ten (10) days of the annual meeting, the Board of Directors shall meet and from their members elect, by a secret ballot, a President, a Vice-President, a Secretary, and a Treasurer.  All officers shall serve for a term of one (1) year or until his successor is elected. The officers shall be elected at the annual meeting by a majority of those dues paying membership present.

 Officers Job Description: 

President:  Presides over all meetings, supervises the work of the other officers and committees; represents the Association; may appoint committees; and, signs all legal documents.

Vice-President:  Aids the President and takes the President’s place when the President is unable to perform his duties.

Secretary:  Notifies members of the scheduled meetings; keeps and reads the minutes; files copies of committee reports; and, handles the correspondence.

Treasurer:  Handles all the Association finances; keeps a record of income and expenses; keeps a list of dues paying members; prepares financial reports; prepares and sends annual dues bills to membership prior to annual meetings; directly receives all membership dues; and, prepares an annual budget and presents such at the annual meeting.

The Board of Directors shall meet quarterly: January-April-July-October; the second (2nd) week of the month at a central location.  Seven (7) days notification must be made to the Directors if the meeting has been changed.

The Board of Directors shall serve as an Executive Committee to handle any and all business that comes up between membership meetings.  Five (5) Directors shall constitute a quorum.

The Board of Directors, by majority vote, shall have the power to fill any vacancy/vacancies caused by death, resignation, the moving of residency beyond the State of Maine borders, or the missing of three (3) consecutive meetings.

The fiscal year of the Association shall run form January 1 to December 31.

Article V                Committees

 Committees either standing or special may be elected by the members or appointed by the President.

First person elected or appointed to the committee shall serve as its chairman.

The President may appoint a committee at times other than the annual meeting.

The President is an Ex-office member of all committees.

 Article VI                Meetings

The annual meeting of this Association shall be held in January in conjunction with the State of Maine Agricultural Trades Show in Augusta, Maine.

Should the Agricultural Trade Show location be moved or discontinued, the Board of Directors shall then decide where to hold the annual meeting.

Only dues paying members may vote.

The Treasurer shall be responsible for furnishing the President and Secretary with a paid-up membership list at the beginning of each meeting.

Directors’ meetings shall be open to Association members and upon recognition of the President may be heard but cannot vote.

Special meetings may be called by:  the President, five (5) Board of Directors, or a petition signed by ten (10) members.

The order of business shall be:

Call to order – President (quorum present)

Reading of the minutes of the last meeting

Approval of minutes

Communications and the placement of in the agenda

Committee reports: (a) standing committee,  (b) special committee

Unfinished or old business

New business

Miscellaneous matters (announcements of requests that require no formal action by the group)

Adjournment

Roberts’ Rules of Parliamentary Procedure as reviewed by Henry M. Robert to guide all activities of the Association if not covered by this Constitution and By-laws.

Article VII                Amendments to Constitution and By-Laws

Amendments can only be made at the annual meeting.

Amendments receiving the affirmative vote of two-thirds (2/3) of the dues paying members, as determined by the treasurer, shall be adopted.

Article VIII                Dissolution

If the association should dissolve for any reason, the assets shall be liquidated and proceeds, after payment of any and all liabilities, shall be divided equally among current dues paying members.