Article IV Board of
Directors and Officers
Board of Directors shall be elected at
the annual meeting from the membership and each shall serve for three
(3) years or until his successor shall be elected. This group shall
number nine (9). Initial group (3) years, (3) three for two years, and
(3) three for one year. Thereafter, three (3) shall be elected annually
and will serve for (3) years.
Officers of the Association shall
consist of a President, a Vice-President, a Secretary and a Treasurer.
How Elected: Immediately following or
within ten (10) days of the annual meeting, the Board of Directors shall
meet and from their members elect, by a secret ballot, a President, a
Vice-President, a Secretary, and a Treasurer. All officers shall serve
for a term of one (1) year or until his successor is elected. The
officers shall be elected at the annual meeting by a majority of those
dues paying membership present.
Officers
Job Description:
President: Presides over all meetings,
supervises the work of the other officers and committees; represents the
Association; may appoint committees; and, signs all legal documents.
Vice-President: Aids the President and
takes the President’s place when the President is unable to perform his
duties.
Secretary: Notifies members of the
scheduled meetings; keeps and reads the minutes; files copies of
committee reports; and, handles the correspondence.
Treasurer: Handles all the Association
finances; keeps a record of income and expenses; keeps a list of dues
paying members; prepares financial reports; prepares and sends annual
dues bills to membership prior to annual meetings; directly receives all
membership dues; and, prepares an annual budget and presents such at the
annual meeting.
The Board of Directors shall meet
quarterly: January-April-July-October; the second (2nd) week of the
month at a central location. Seven (7) days notification must be made
to the Directors if the meeting has been changed.
The Board of Directors shall serve as an
Executive Committee to handle any and all business that comes up between
membership meetings. Five (5) Directors shall constitute a quorum.
The Board of Directors, by majority vote,
shall have the power to fill any vacancy/vacancies caused by death,
resignation, the moving of residency beyond the State of Maine borders,
or the missing of three (3) consecutive meetings.
The fiscal year of the Association shall
run form January 1 to December 31.
Article V Committees
Committees either standing or
special may be elected by the members or appointed by the President.
First person elected or appointed to the
committee shall serve as its chairman.
The President may appoint a committee at
times other than the annual meeting.
The President is an Ex-office member of
all committees.
Article
VI Meetings
The annual meeting
of this Association shall be held in January in conjunction with the
State of Maine Agricultural Trades Show in Augusta, Maine.
Should the Agricultural Trade Show
location be moved or discontinued, the Board of Directors shall then
decide where to hold the annual meeting.
Only dues paying members may vote.
The Treasurer shall be responsible for
furnishing the President and Secretary with a paid-up membership list at
the beginning of each meeting.
Directors’ meetings shall be open to
Association members and upon recognition of the President may be heard
but cannot vote.
Special meetings may be called by: the
President, five (5) Board of Directors, or a petition signed by ten (10)
members.
The order of business shall be:
Call to order – President (quorum
present)
Reading of the minutes of the last
meeting
Approval of minutes
Communications and the placement of in
the agenda
Committee reports: (a) standing
committee, (b) special committee
Unfinished or old business
New business
Miscellaneous matters (announcements of
requests that require no formal action by the group)
Adjournment
Roberts’ Rules of Parliamentary Procedure
as reviewed by Henry M. Robert to guide all activities of the
Association if not covered by this Constitution and By-laws.
Article VII Amendments
to Constitution and By-Laws
Amendments can only be made at the annual
meeting.
Amendments
receiving the affirmative vote of two-thirds (2/3) of the dues paying
members, as determined by the treasurer, shall be adopted.
Article VIII
Dissolution
If the association
should dissolve for any reason, the assets shall be liquidated and
proceeds, after payment of any and all liabilities, shall be divided
equally among current dues paying members.
